Photo Show Entry Conditions

Important – Please read all the conditions before submitting anything

General

  • No categories – Photos may be of any subject but the organisers reserve the right to refuse any entry which in their absolute discretion they consider to be undesirable in content.

  • New work – Entries submitted to previous West Haddon Photo Shows will not be accepted.

  • Own work – Entries must be the work of the entrant, who must own all rights to the photograph, and must be based on images produced using a light capture technique. Entries must not use images sourced from clip art, stock photographic images or text-generative AI.

  • Young People – Entries from persons under the age of 16 will only be accepted with signed consent from one of the entrant’s parents or legal guardian on the Entry Form.

  • Ownership – The copyright of the images remains with the author at all times but by entering you grant West Haddon Photo Club permission to reproduce any entry (without fee) in the catalogue, on the website, on social media or in the press in connection with the exhibition.

  • Liability – Entrants release West Haddon Photo Club from all liability related to the content or origination of images submitted to Photo Show.

  • Loss & Damage – The organisers are not responsible for any loss or damage to entries howsoever caused.

  • Acceptance – The organisers have the final decision regarding application of these conditions and submission of an entry is deemed to be acceptance of these conditions.

Submission of Entries

Entries opening day: 1st September. Last day for receipt of entries: midday, Thursday 25th September.

Digital Entries

  • Image size -The image files must be in JPEG format and a minimum of 2400 pixels on the longest side.

  • Naming – Filenames of images must include the title of the image and the name of the photographer.

  • Submission – Please use the online form using the link on the Photo Show 2026 page to submit digital entries (this will appear when entries are open).

Print Entries

  • Image size – Prints must be no larger than A3 (42cm x 29.7cm) and securely mounted on card, foam board or similar, not larger than 50cm x 40cm. We cannot accept unmounted, framed or canvas prints.

  • Labelling – Each print must be marked on the back with the title of the photograph, name of photographer and the price if the print is for sale (see Sale of Prints section for more information).

  • Prints must be submitted contained within robust protective packaging – they will not be accepted if unprotected.

  • Submission – Entries for prints must be made using the link to the online form on the Photo Show 2026 page. The prints themselves (contained within a protective covering) should be submitted to a member of WHPC on the following dates:
    All Saints’ Church, West Haddon, NN6 7AL – Saturdays 12th & 19th September, 14:00 to 16:00.
    Village Hall, The Green, West Haddon, NN6 7AN  – Thursdays 17th & 24th September, 19:00 to 19:30 (these are club meetings and you’re welcome to stay).
    Exceptionally, if you are unable to submit on these days please email photoshow@whphoto.club to arrange an alternative time.

Sale of Prints

  • For sale – Prints offered for sale must be clearly marked on the back that the print is available for sale and the price. Entry forms must be marked to show those prints which may be purchased together with the purchase price.

  • Catalogue – The Photo Show catalogue will indicate which prints are for sale and their price.

  • Donation – When a print is sold a minimum of 10% of the purchase price must be donated to West Haddon Photo Club.

  • Sold prints – A red dot will be affixed when prints are sold. Prints must not be removed before the end of Photo Show. The print on display will be the one given to the buyer.

  • Queries and disputes – In the event of any query or dispute arising from the sale of a print West Haddon Photo Club will supply the contact details of the photographer and will accept no further involvement or responsibility.

Collection of Print Entries

Print submissions may be collected from All Saints’ Church on Saturday 17th October 14:00 to 16:00 or the Village Hall on Thursday 29th October, 19:00 to 20:00. Uncollected prints will be disposed of or may be offered for sale at future Photo Shows to offset club expenditure.
Exceptionally, if you are unable to collect on these dates please email photoshow@whphoto.club to arrange an alternative time for collection.